Parents & Community » Rent A School Space

Rent A School Space

Non-profit organizations and others are able to rent a school space through the community use of schools program, a Ministry of Education initiative that supports access to school space outside of normal school hours for not-for-profit programming.  Schools are open to encourage neighbourhood and community organizations to host a variety of programs including dance, sport and cultural activities.

Community Use Changes for 2023-2024 

Due to changes within the school system and feedback from schools, stakeholders and Board staff there will be several modifications to how community use will be administered for the 2023-2024 school year.  

  1. There will be no Friday night bookings in elementary schools. This will allow custodial staff an opportunity to concentrate on meeting cleaning objectives. 
  2. There will be no regular aka ‘weekly’ weekend bookings. Weekends will remain open for booking for one-off events like tournaments. Classes, practices and other weekly activities will not be booked on weekends any longer however.  
  3. There will be no bookings during holiday or long weekends ie. Easter, Thanksgiving, Family Day weekends etc.  
  4. Certain schools, as determined by the Building Services department, will not be booked for community use to help support custodial staff. We will block these schools out of the system as soon as possible. 

 

PLEASE HAVE YOUR SUMMER PERMITS SUBMITTED BY MARCH 15.

 

PLEASE HAVE YOUR 2024-2025 PERMITS SUBMITTED BY APRIL 30.

 
For further information on the community use of schools program in general please go here Ministry of Education - Community Use of Schools.

If you are looking for information about our specific schools, please see our school specific community use of schools fact sheets located at the bottom of this page.

How do I request the use of a school facility?
  • Log on to the public access site EbaseAccess.
    • If you are looking to check availability, please click on the calendar icon on the top right hand side of the page to view schools and which dates and times may be available.
    • If you are interested in putting in an application, please click on the "Get Started" button. This will take you to the information on how to register and fill out an online reservation. Follow the steps to their completion. 
  • Once your online application is sent in, it is not automatically approved. An email will be sent to you when approval is in place. 
  • You will be asked to read and agree to the rules and regulations of the LDCSB Community Use Agreements. Please read carefully. Full compliance is expected.
  • Once approval is obtained, a copy of an insurance policy listing the "London District Catholic School Board" as an additional insured must be provided to the LDCSB.  This policy must have a minimum of $5 million in general liability). We do not sell insurance; you will be required to find your own insurer for your events.
 

Please be aware that London District Catholic School Board events take priority over any rental permit, and as such, any bookings may be cancelled to accommodate school programs.  

 

A minimum of 14 working days are required to process an application, so please submit your permits in a timely manner.  

 

Custodial recovery costs of $30 an hour will be charged for weekend work for any new permits issued after September 5 2023. 

 

Not for Profit Status: In order to claim Not for Profit status, you must submit either a registered charitable organization number, or "Letters Patent" if incorporated.